Vocally by SandLogic Technologies Privacy Policy

Last Updated: 1st March 2025

Welcome to Vocally by SandLogic Technologies (“Vocally”, “SandLogic”, “we,” “us,” or “our”). We provide a platform where users can record, upload, or type their thoughts and transform them into organized, searchable, and shareable text (the “Service”). This Privacy Policy explains how we collect, use, disclose, and protect your information when you use our website, mobile application, or any related services.

By accessing or using the Service, you agree to the collection and use of your information in accordance with this Privacy Policy. If you do not agree with any part of this policy, please discontinue use of our Service.

  1. Information We Collect
    1. Personal Information
      • Account Information: When you register for an account, we may collect your name, email address, and any other information you choose to provide.
      • Contact Information: We may collect your email address or phone number if you sign up for our newsletter, request support, or otherwise communicate with us.
    2. Content You Provide
      • Audio Recordings, Text, and Uploads: The core functionality of Vocally by SandLogic Technologies involves your input, including spoken or typed notes, transcripts, or any files you upload.
      • Metadata: We may store information such as timestamps, file size, or file format to help organize and manage your notes.
    3. Usage Information
      • Log Data: We automatically collect information that your device sends when you use our Service (“log data”). This may include your IP address, browser type, device identifiers, the pages of our Service you visit, the time and date of your visit, and other statistics.
      • Cookies and Similar Technologies: We may use cookies, web beacons, and similar tracking technologies to personalize your experience, analyze usage, and improve our Service.
    4. Location Information: If you allow it, we may collect approximate or precise location data to customize certain features. You can enable or disable location services at any time through your device settings.
  2. How We Use Your Information
    • Providing and Maintaining the Service: To transcribe, organize, store, and retrieve your notes, and to manage user accounts.
    • Improving the Service: To understand user behavior, troubleshoot issues, and develop new features or enhancements.
    • Communications: To respond to your inquiries, provide support, send newsletters, and keep you informed about updates or relevant offers.
    • Security and Fraud Prevention: To detect, prevent, and address security incidents or illegal activity.
    • Legal Compliance: To comply with applicable laws, regulations, or legal processes.
  3. Legal Bases for Processing (Where Applicable)

    If required by law (e.g., in certain jurisdictions such as the EU/EEA), we will only process your personal information when we have a lawful basis to do so, such as your consent, legitimate interests, contract necessity, or legal obligations.

  4. Sharing and Disclosure of Information
    • Service Providers: We may share information with trusted third-party vendors or partners who assist us in providing the Service (e.g., cloud storage, transcription services, analytics). These parties are contractually obligated to protect your data and use it only in accordance with our instructions.
    • Legal Requirements: We may disclose your information when required to do so by law, subpoena, or other legal processes, or when we believe in good faith that disclosure is necessary to protect our rights, property, or safety or that of others.
    • Business Transfers: If we are involved in a merger, acquisition, or asset sale, your information may be transferred as part of that transaction, subject to confidentiality obligations.
  5. Data Security
    • Encrypted transmission of data (e.g., using SSL/TLS).
    • Access controls and authentication safeguards.
    • Regular security assessments and audits.

    We take reasonable administrative, technical, and physical measures to protect your information against unauthorized access, destruction, loss, or alteration. However, no data transmission or storage system can be guaranteed 100% secure. If you believe that your account or information is no longer secure, please contact us immediately.

  6. Data Retention
    • User Preferences: You may delete or request deletion of your data at any time.
    • Business Requirements: We may retain your data to the extent permitted or required by law (e.g., for compliance or legal disputes).

    We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy and to comply with legal obligations.

  7. Your Rights and Choices
    • Access and Correction: You can review, edit, or update your account information directly in your account settings or by contacting us.
    • Deletion: You may request that we delete your personal information.
    • Opt-Out of Communications: You can opt out of marketing emails or newsletters by following the unsubscribe link. Transactional or Service-related messages (e.g., password resets) are necessary for operation and cannot be unsubscribed from.
    • Cookies and Tracking: Most browsers allow you to manage cookies and other tracking technologies through your settings. Disabling certain cookies may affect the functionality of our Service.
  8. Children’s Privacy

    Our Service is not directed to individuals under the age of 13. We do not knowingly collect personal information from anyone under 13 without parental consent. If you believe we have inadvertently collected such information, please contact us so we can promptly take steps to remove it.

  9. International Data Transfers

    If you access our Service from outside the country where our servers are located, your information may be transferred across international borders. We comply with applicable legal requirements to ensure adequate protection for data transferred internationally.

  10. Changes to This Privacy Policy

    We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. If we make material changes, we will notify you by updating the “Last Updated” date at the top of this Policy and, in some cases, by sending a notice to your account or email address. Your continued use of the Service after any changes to this Policy indicates your acceptance of the revised terms.

  11. Governing Law and Jurisdiction

    This Privacy Policy shall be governed by and construed in accordance with the laws of India. Any dispute arising out of or in connection with this Privacy Policy shall be subject to the exclusive jurisdiction of the courts in Bengaluru, India.

  12. Contact Us

    If you have any questions, concerns, or complaints regarding this Privacy Policy or our data practices, please contact us at:

    Vocally by SandLogic Technologies
    2nd floor, Garuda BHIVE, BMTC Complex, Old Madiwala,
    Kuvempu Nagar, Stage 2, BTM Layout,
    Bengaluru, Karnataka – 560068, India.
    Email: info@sandlogic.comPhone: +91 95358 12121
    We will do our best to address and resolve any requests or complaints you may have.